Career Opportunities

Foundation Manager

Position Available
Title: Foundation Manager
Compensation: Commensurate with experience.
Hours: 40



  • Organizer and primary person responsible for overseeing 3 major events a year
  • Manage volunteer committees and committee meetings related to events
  • Publicize foundation and relevant library events
  • Manage ticket sales and silent auction processes
  • Provide support to board, volunteers and staff for fundraising, recognition and cultivation events
  • Act as liaison to library staff in planning and execution of events
  • Oversee Wisconsin Book Fest Intern as they plan the sponsorship luncheon
  • Plan the annual holiday party

Board assistance

  • Prepare regular communications for board
  • Prepare materials for board and committee meetings including annual calendar and meeting locations
  • Act as foundation liaison to board and board sub-committees
  • Manage board and committee rosters and other information
  • Take minutes at board and committee meetings as needed
  • Manage board governance documents such as bylaws, policies, strategic plan, and other information
  • Coordinate new board member orientation and orientation materials


  • Write and edit copy for all external communications with outside PR contractor
  • Develop and execute annual communications plan with outside PR contractor
  • Manage day-to-day operations of Communications Intern
  • Develop, maintain and update Foundation and Campaign Websites as needed
  • Use social media (Twitter, Facebook) to disseminate foundation news/updates
  • Assist in preparing e-news and other electronic communications
  • Coordinate production of Annual Report with outside PR contractor
  • Organize foundation photo and media files
  • Work with vendors and designers to produce communications and promotional materials
  • Ensure adherence to brand standards in all materials
  • Cultivate and grow email communications list, especially as related to events


  • Develop positive personal relationships with donors
  • Prepare grant, major gift and sponsorship proposals, and other correspondence as needed
  • Create opportunities to acquire prospective donors and expand database
  • Assist Executive Director in preparation for public presentations
  • Manage the donor thank recognition and planned giving events

Office administration

  • Provide reception service including greeting public and refer them to appropriate staff members, answer phone, route calls, and take messages
  • Manage intern program

Other duties as assigned.


  • Bachelors’ degree, or equivalent
  • Excellent written and oral communication skills
  • Commitment to library or fundraising field
  • Proficiency with Microsoft Office software, social media and content management systems
  • High degree of discretion dealing with confidential information
  • Proven capability to meet deadlines with little supervision


Madison Public Library Foundation is an Equal Opportunity Employer.

Submit cover letter and resume via email only to Jenni Collins at

Interns get real, hands-on experience in event planning and communications at Madison Public Library Foundation.

Library Website